Client Accountant – Residential Lettings-London
Ref: (Ref: U20H569)
Salary: £ 27,000 – 32,000
Specialist Area: Accounts Assistant
Start Date: ASAP
Our Client is a well-established property firm
that has been for many years operated within the Central London markets. They
employ a large team of professionals divided into lots of branches providing
property services for Residential Sales and Lettings, Corporate PRS and
relocation services, Commercial Property, Block and Estate Management and much
more. Because of their wide range of services and their continuous expansion,
they are looking to hire a Client Accountant to help out the rest of the team.
The Role will include:
- Importing new tenancy details into the company’s accounting
system to facilitate processing of rent and liaising with the relevant branch
to ensure landlord and tenant’s details are complete and accurate, where
- Producing standard correspondence to landlords and tenants,
as required, including letters chasing rent payments and for other credit
- Reviewing ‘check-in’ invoices relevant to the portfolio to
ensure that the charges are correct and rectify any discrepancies. Liaising
with the branch to make sure it has collected the relevant payments from the
tenant and follow up with the branch where payments are outstanding.
- Entering the invoice onto the company’s accounting system
and allocating funds received from the tenant so the payment to the relevant
‘check-in’ supplier can be made.
- Ensuring that all recoverable charges are invoiced to the
relevant landlord and that payments have been made in line with the payment
- Overseeing activity on tenant’s rent accounts to ensure that
rent payments are being made on time.
- Identifying accounts that are in arrears and engaging the
tenant, landlord and, if required the tenant guarantor to ensure arrears are
settled as quickly as possible.
- Deregistering tenant deposits on the TDS website in
accordance with company procedures for all non-managed tenancies upon
instruction from the relevant branch.
- Releasing the deposit monies to the relevant parties upon
instruction from the branch and clarify with the branch where the instructions
do not align with the tenant’s payment history.
- Taking card payments over the telephone for rent payments
and ensuring these payments are made in line with company procedures. Banking
any cheques received in line with company procedures.
- Reviewing the residency details of landlords in the
portfolio to ensure that any that are resident overseas have the correct HMRC
tax approval documentation on file.
- Producing income and expenditure reports for landlords upon
the request. Reviewing the reports to ensure they are accurate and complete and
investigate and resolve any discrepancies identified before they are despatched
to the client.
- Ensuring tenant payment details are compliant with the
requirements of the Direct Debit Guarantee Scheme and where they are not, take
the appropriate action with the tenant to ensure that they are.
The Person: MUST have at least 2 years’ experience of
working within the accounting team of an estate agency. The candidate will have
experience of working in a fast paced office environment and possess sound
communication skills. The candidate is
required to know how to use a property software such as CML, Radar, Reapit,
Veco or similar. Knowledge and experience of Excel (V-look functions and pivot
tables) are also highly advantageous. Lastly, the person should have attributes
such as positive ‘can-do’ attitude, be organised and contribute to the success
of the team etc.
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